Edit Employee Information

You may need to edit employee information like email, position, even weekly target hours and employment. Here's information on what you can edit.

To begin, click on the employee's profile and then "Manage employee". Or click the 3-dot menu on the right hand side directly from the "People" tab.

Edit Personal Info

Name

• Change their first, middle, or last name if needed.

Initials

• Update initials if needed.

Birthday

• Optional

Edit Contact Info

Phone number

• Important when it comes to notifications, your employee can also add this to their profile once logged in.

Email

• Please note, this refers to the contact email only, to edit their login email please contact support.

Address

• Optional

Emergency contact

• Optional

Edit Employment Info

Employee ID

• Optional, required with integration. Contact support with questions.

Start date

• This is required for adding a new employee, so you probably won't have to update this unless you make a mistake.

Employment Type

• Defaults to full-time (FT)
• Other options are part-time (PT), per diem (PRN), or temporary (TMP)
• The employment type will show up in the employee profile, directory list, and in the various schedule views. The full-time designation only appears in the employee profile.

Weekly Target Hours

• Defaults to 40 hours, update the number if needed.
• This number will determine when the employee goes into overtime, and is visible in the weekly by employee view and when you assigning employees to shifts.

Locations

• This refers to the location(s) and department(s) the employee can work at/in.
• Click the drop down to add an employee to another department or location.
• Please note: you must have access to a location in order to move the employee there. Reach out to your Kevala Administrator with questions.

Positions

• This refers to the position(s) the employee can be scheduled for and view open shifts for.
• Reach out to your Kevala Administrator with questions.