Table of Contents:
Residex AI User Guide
- Smarter Clinical Decision Support - AI-powered insights to help providers make more informed decisions at the point of care
- Reduced Documentation Time - Intelligent automation that captures and organizes clinical information more efficiently.
- Enhanced Patient Safety - Predictive analytics that identify potential risks before they become critical issues.
- Streamlined Operations - Automated workflows that free up time for what matters most: patient care.
Why:
- Assessment completeness & accuracy drives better outcomes & regulatory compliance.
- Assessment summary notes are required for regulatory compliance in some places, looked favorably on as a best practice in others.
Nurses are humans in high-stress, high-stakes jobs, and can make mistakes or misremember. An AI will be able to reference a snapshot of a Resident’s current situation and recent health-activity and can provide suggestions to nurses during the Assessment.
What are AI Powered Assessments:
Residex AI reads a Resident's chart and makes informed suggestions during the Assessment process. It scans through:
- Allergies
- Diagnoses
- Medications
- Service Plans
- Clinical notes from the last 30 days
- Previous and current assessment answers
Residex AI then highlights assessment options that need attention and catches contradictions.
Assessment Completion → Generate Notes: In some states, assessment summaries need to be summarized in the form of nursing notes as a compliance issue; this practice is often looked favorably on by surveyors in some places where it is not required.
After completing any assessment (Clinical Update, Fall Risk Assessment, Med Self Admin Assessment, etc.), the system automatically generates a clinical note that summarizes the assessment findings and highlights any changes from previous assessments.
Key Features:
Change Tracking: Emphasizes newly added, updated, or removed selections since the last assessment
Complete Documentation: Provides comprehensive summary of the resident's current functional status
Compliance Ready: Generates professional clinical language appropriate for regulatory review
Why This Matters: Clinical notes documenting assessment changes are required for compliance in some states and provide clear documentation of resident status changes that surveyors expect to see during reviews.
Residex Incidents, Powered by AI
What are Residex AI Incidents: Residex AI provides real-time, constructive suggestions as staff complete incident reports during both initial reporting and clinical review stages. The AI analyzes responses as they're entered and offers helpful guidance to strengthen documentation quality, ensuring thorough and accurate incident records that protect the facility during regulatory inspections.
Why: Incomplete or inconsistent incident reports are a major risk factor for facilities during surveys and can lead to citations, fines, and increased scrutiny. By providing intelligent suggestions during incident documentation, Residex helps staff create complete and accurate reports at the point of entry. This approach assists with regulatory compliance while empowering caregivers to make better decisions about post-incident care based on comprehensive documentation.
How it works: The AI provides stage-specific suggestions tailored to the reporter's role and responsibilities:
Initial Reporting Stage: Suggestions help frontline staff (CNAs, housekeeping, dietary) document what they observed or were told, respecting their scope of practice and training level. The AI focuses on capturing essential details like location, timing, circumstances, and immediate actions taken.
Clinical Review Stage: Suggestions assist licensed nursing staff and supervisors in performing comprehensive clinical assessments, identifying patterns, and documenting corrective actions. The AI emphasizes clinical evaluation, care modifications, and systemic issue identification.
User Experience: Staff receive helpful, non-blocking suggestions as they complete incident questions. Users can incorporate suggestions that strengthen their documentation while maintaining full control over their responses. The system saves automatically, allowing staff to work incrementally while receiving intelligent guidance throughout the reporting process.
Residex Audits, Powered by AI
What are AI-powered Audits: Residex Audits incorporate AI to provide real-time, constructive suggestions as users complete audit forms. The AI analyzes responses as they're entered and offers helpful guidance to strengthen documentation quality.
Why: By providing intelligent suggestions during audit completion, Residex helps users create thorough documentation to help the facility during state surveys and regulatory inspections. Strong audit documentation can save lives in emergencies (by ensuring actual emergency preparedness) and provides critical protection during regulatory compliance reviews (poor audit documentation invites citations during state surveys).
How does it work: The AI provides contextual suggestions based on audit category and best practice:
Survey Preparation Audits: Suggestions focus on meeting the highest compliance standards, as these audits receive maximum regulatory scrutiny. The AI helps ensure survey readiness with detailed documentation requirements.
Emergency Preparedness (Fire Drills, Evacuation Plans, etc.): AI suggestions emphasize clarity, completeness, and actionable details to demonstrate genuine emergency readiness and staff competency.
Health & Safety Measurements (pH Testing, Food Safety, etc.): Suggestions focus on specificity - exact measurements, timestamps, and corrective actions - to document proper safety protocol adherence.
Safety & Risk Audits (Fall Risk, Drug Diversion, etc.): AI helps eliminate vague responses by suggesting specific details about hazards identified, actions taken, and follow-up verification.
Operational Audits: For all other audit types, suggestions focus on professional documentation standards and regulatory compliance best practices.
User Experience: Staff receive helpful, non-blocking suggestions as they complete audit questions. Users can incorporate suggestions that strengthen their documentation while maintaining full control over their responses. The system saves automatically, allowing staff to work at their own pace while receiving intelligent guidance throughout the process.